Browse Graves County Clerk Records

Graves County County Clerk Office

The Graves County Clerk homepage identifies Kim Gills as County Clerk and lists the office at 1102 Paris Road, Suite 4, Mayfield, KY 42066. The office phone is 270-247-1676, the fax is 270-247-0075, and the email listed in the research file is kim.gills@ky.gov. The homepage lists motor vehicle registration and titling, recordings, marriage licenses, elections, and delinquent tax sale as services.

This office should not be confused with the Office of Circuit Court Clerk. The County Clerk page directs users looking for driver's license or legal docket information to the Circuit Clerk's Office. That instruction is the cleanest local proof of the split. A person seeking a divorce decree, court docket, traffic case, felony file, or probate case order should use court-record channels, while a person seeking a recorded deed or marriage license should use the County Clerk.

Graves County Clerk Legal Records

The County Clerk records page says the Legal Records Division maintains public-record documents from 1902 to present. Indexes are available for most document types back to 1985 or earlier with a few exceptions, and associated document images are available for some categories. Security Agreement, UCC, and title-lien statement indexes are available free of charge in the Graves County Clerk's office, with images from February 1997 to current.

• Deeds, mortgages, assignments, releases, powers of attorney, and mechanics liens.
• Wills, name changes, tax liens, corporations, trademarks, and charitable gaming registrations.
• Marriage records and recorded marriage-related documents.
• Delinquent property taxes and local recording materials.
• Security Agreement, UCC, and title-lien statement indexes at the clerk office.

Search Graves County Clerk Records

County Clerk access channels include the clerk website, ECCLIX for online land-record searching, in-person service at Suite 4, phone or fax contact, and a standardized open-records form linked from the records page. DOC ALERT is also referenced as Kentucky's property-fraud alert service, with a daily refresh around 9:15 a.m. Eastern from the Secretary of State website.

1. Use the County Clerk website to confirm the office service and whether the record is a county clerk record.
2. Use online land records or ECCLIX for searchable land and legal recording indexes where available.
3. Call or visit the clerk for older, non-indexed, certified, or image-limited records.
4. Use the standardized open-records request form when a written county-record request is needed.
5. Route court dockets, divorce decrees, traffic cases, and probate case orders to the Circuit Court Clerk instead.

Graves County Open Records Fields

The County Clerk records page links to a standardized Kentucky open-records request form. The research file did not extract a complete PDF form, but it did capture the field inventory used for county open-records routing. A clear request should identify the requester, the record, and whether inspection or copies are sought.

Graves County Marriage Clerk Records

Marriage licenses are issued by the County Clerk. Both parties must apply together, bring identification, provide parents' names, and pay the license fee in full at application. The official marriage page lists driver's license, government-issued picture ID, original birth certificate, passport, or Social Security card as acceptable ID examples. Minor consent rules may require Consent to Marriage Form 84-FCC-501, adult witnesses, and custody papers if divorced parents are involved.

After the ceremony, the officiant returns the signed marriage application to the County Clerk's Office. The clerk files it and issues the marriage license to the couple. For a name change, the county page directs the person to use the marriage license with Social Security first, then change the driver's license after Social Security clearance.

Graves County Recording Fees

The research file confirms that the County Clerk has a dedicated recording fees page, but it does not include the full line-item schedule in the extracted text. The marriage-license fees were captured exactly and are listed above. For deeds, mortgages, liens, releases, and other recordings, use the official recording-fees page or call the clerk before mailing a document or payment.

County Clerk vs Circuit Clerk

The suite numbers at 1102 Paris Road matter. County Clerk records are handled in Suite 4. Court records are handled through the Circuit Court Clerk in Suite 21. A person looking for a recorded will may need the County Clerk, while a person looking for the probate court order appointing an executor needs the court clerk. A person looking for a marriage license starts with the County Clerk, while a person seeking a divorce decree starts with the Circuit Court Clerk.

The same split applies to public access law. The County Clerk can process county open-records materials and county legal recordings. The Circuit Court Clerk handles court-copy procedure for cases. The sheriff and jail have their own custodians for law-enforcement and detention records. Routing the request to the right custodian helps avoid delay and reduces the risk that the office must respond only to say it does not keep the record.

Graves County Estate Land Records

Probate research often overlaps with County Clerk legal records. District Court handles probate of wills, but the County Clerk records page lists wills and land-related documents among recorded public records. If an estate transferred land, paid off a lien, released a mortgage, or recorded an assignment, the probate case file may not show the full public land-record trail. A search should compare the District Court probate file with the County Clerk recording index.

Use names carefully. Search the decedent's name, the executor or administrator name, any prior property owner name, and the name of a trust or business if the record suggests one. County Clerk indexes can reflect the spelling used in the recorded document, while court files may use the legal name from a petition or order. If a title company, lender, or agency needs proof, ask whether it needs a recorded instrument, a certified court order, or both.

Graves County Clerk Visit Timing

The research file notes that the County Clerk footer lists 2026 holiday closings, including New Year's Day, Martin Luther King Jr. Day, Good Friday, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving, Christmas, and New Year's Eve or New Year's Day closings. The office hours captured for regular service are Monday through Friday, 8:00 a.m. to 4:30 p.m.

For record searches that require staff help, avoid arriving near closing time with an unclear request. Bring names, dates, document types, book and page data if known, case numbers if a court order led to the recording, and a clear statement of whether a plain copy or certified copy is needed. If the search involves both a court case and a county recording, plan time for both Suite 21 and Suite 4.

Emergency and closure checks are practical in Graves County because many offices share the temporary Paris Road government center after the December 2021 Mayfield tornado. The Fiscal Court homepage also points residents to county emergency alerts. For an in-person recording, marriage license, or older records search, confirm the office is open before traveling, especially during severe weather or a listed holiday.